Purchase Order
Standard purchase order template for formalizing procurement transactions with suppliers.
📦 PDF
📦 XLSX
Procurement
Template Fields
The document includes the following fields:
| # | Field Name | Type | Required |
|---|---|---|---|
| 1 | PO Number | text | Yes ✓ |
| 2 | Supplier Name | text | Yes ✓ |
| 3 | PO Date | date | Yes ✓ |
| 4 | Ship To | text | Yes ✓ |
| 5 |
Line Items
Columns:#, Description, Qty, Unit Price, Total |
table | No |
| 6 | Subtotal | number | Yes ✓ |
| 7 | Tax | number | No |
| 8 | Shipping Cost | number | No |
| 9 | Total Amount | number | Yes ✓ |
| 10 |
Payment Terms
Options:Net 30, Net 60, Net 90, COD |
select | Yes ✓ |
Key Benefits
Legal documentation of purchase agreements
Standardized ordering process
Clear price and quantity tracking
Simplified accounts payable processing
Audit trail for all purchases
How to Use This Template
1
Step 1: Enter PO number and supplier information
2
Step 2: Add all line items with descriptions and quantities
3
Step 3: Enter unit prices and verify calculations
4
Step 4: Select payment terms and delivery details
5
Step 5: Obtain approval and send to supplier
Features
Auto-calculated line totals
Tax and shipping fields
Multiple payment terms
Delivery address section
Frequently Asked Questions
When is a purchase order issued?
A purchase order is issued after a supplier has been selected and terms have been agreed upon.
Is a purchase order legally binding?
Yes, once accepted by the supplier, a purchase order becomes a legally binding contract.
What is the difference between a PO and an invoice?
A PO is issued by the buyer to the supplier before delivery, while an invoice is issued by the supplier after delivery requesting payment.
Download Template
PDF — Ready to Print
Professional formatted PDF ready for printing
Excel — Editable
Fully editable spreadsheet format
Need Custom Templates?
We can create tailored procurement, HR, finance, and operations templates for your organization.